Before applying, find out the type and format of the document required by
contacting the organization to which you must submit it.
Short Form - Birth Certificate (Wallet Size 2.5" x 3.75"):
The short form is a Birth Certificate and contains basic information: the individual’s
name, date of birth, certificate number, birthplace, sex, date of registration,
registration number, and the date issued. The short form is not issued for deceased
Long Form - Certified Copy Of Birth Registration (8.5" x 14"):
The long form is a Certified Copy of the Birth Registration and contains all registered
information as stated above, plus the location of birth, parents' names, parents'
date of birth, mother's mailing address at the time of birth, duration of pregnancy,
number of children born to this mother, weight of the child at birth, type of birth
(single, multiple, etc.), and attendant at the birth. You may need a certified copy
if: you are moving to another country; you are an executor for a foreign estate;
you are adopting a child; or you are filling out certain citizenship or immigration
When submitting an application concerning the birth of a minor, we recommend requesting
the Long Form Birth Certificate, as it includes the parents' names. Some organizations
require this type of certificate in the case of minors.
This is a letter saying the record is or is not on file. A 5 year period will be
searched (the year provided, plus 2 years before and after).