Ontario Delayed Registration Of Birth Certificate
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Ontario

Ontario Delayed Registration Of Birth

When a child is born, the parents must register the birth within the first year of the child’s life. If they fail to do so, a Birth Certificate cannot be issued.

The Birth Certificate is one of the most important documents any person born in Canada can have. It allows the child to be enrolled in school, qualify for government programs, engage in the adoption process, obtain a Health Card, and apply for many other documents.

If your child is over one year of age and has not yet been registered with the government of Ontario, the parents must then apply for a Delayed Statement of Birth. This consists of two steps – see below for instructions on how to apply.

How To Apply
Two Steps process

Step 1.   Confirm that the birth is not registered with the Office of the Registrar General.

Download and complete the Delayed Statement of Live Birth application package. This package consists of an order form, authorization letter, as well as a Birth Certificate application. Return all the completed documents back to us via fax, email or mail.
Scan & Email: info@canadianbirthcertificate.com
Toll-Free Fax: 1-855-261-0509 / 416-479-4448
Mail: PO Box 31045 College Square, Toronto, ON M6G 4A7

Step 2.   Once it is confirmed that the birth is not registered, we will send you a Delayed Statement of Live Birth form.

The Delayed Statement of Live Birth form must be filed on original Government paper and is not available for download.

The mother will be required to provide one document as evidence of her maiden name (i.e. her birth certificate).

After the birth is registered, the Birth Certificate will then be issued.

Detailed Instructions

Once the Birth Certificate Application has been filed and it is confirmed that the birth is not registered, the Office of the Registrar General will send us a Notice of Registration. When we recieve the Notice of Registration, we will then send you the Delayed Statement of Live Birth form that you are required to complete as step 2 of this process. This form must be filed on original Government paper and is not available for download.

This form becomes a permanent record of the birth. Please print neatly in black or blue ink. To ensure that the Delayed Statement of Live Birth form is accepted by the Office of the Registrar General, it must have no changes, additions, deletions, alterations, notations or correction fluid. If you make a mistake, contact our office for new forms.

The signatures of BOTH the mother and father are required. If either parent is unavailable for signing, a written explanation is required along with evidence that clearly identifies both parents (i.e. Baptismal certificate). If you cannot provide evidence, the father's particulars must be left blank.

After the birth is registered, the Birth Certificate will then be issued (sent to you via regular mail or courier, depending on the service level chosen).

Required Documents

The mother will be required to provide a photocopy of ONE of the following documents. Only original or certified copies of these documents will be accepted:

Evidence of the mother's maiden name:

  • •   The mother's Birth / Baptismal Certificate;
  • •   Immigration record (Record of Landing);
  • •   Marriage Certificate.

Additionally, the following document(s) may also be required:

  • •   Letter from the hospital where the child was born;
  • •   Baptismal certificate.

Rush Service

The process for a delayed registration of birth can only be expedited if there is an urgent matter. Therefore, Proof of Urgency with a written explanation must accompany this application for all Rush Service requests. Some examples of situations that the government may deem fit for an expedition are:

  • •   Child is over the age of 1 and will be travelling outside of Canada;
  • •   Child has a medical condition and needs to qualify for healthcare;
  • •   Child has to start attending school.
Who can apply

You can apply for a Delayed Statement of Live Birth if you are:

  • Parents of the person named on the certificate;
  • A legal guardian of the person named on the certificate;
  • Next-of-kin, executor or estate administrator, if the person named on the certificate is deceased.
Documents Available to Order

You must order a Birth Certificate as part of the Delayed Statement of Live Birth application process. You have the option of ordering a Short Form Birth Certificate, a Long Form Birth Certificate, or both.

Documents:

Short Form - Birth Certificate (Wallet Size 2.5" x 3.75"):

The short form is a Birth Certificate and contains basic information: the individual’s name, date of birth, certificate number, birthplace, sex, date of registration, registration number, and the date issued. The short form is not issued for deceased persons.

Long Form - Certified Copy Of Birth Registration (8.5" x 14"):

The long form is a Certified Copy of the Birth Registration and contains all registered information as stated above, plus the location of birth, parents' names, parents' date of birth, mother's mailing address at the time of birth, duration of pregnancy, number of children born to this mother, weight of the child at birth, type of birth (single, multiple, etc.), and attendant at the birth. You may need a certified copy if: you are moving to another country; you are an executor for a foreign estate; you are adopting a child; or you are filling out certain citizenship or immigration documents.

When submitting an application concerning the birth of a minor, we recommend requesting the Long Form Birth Certificate, as it includes the parents' names. Some organizations require this type of certificate in the case of minors.

Service Options

Regular Service (8-12 weeks)

Delayed Birth Registration Fee: $150.00
First Short Form Birth Certificate: $60.00
First Long Form Birth Certificate: $70.00

Rush Service (2-3 weeks)

Delayed Birth Registration Fee: $150.00
First Short Form Birth Certificate: $60.00
First Long Form Birth Certificate: $70.00
Rush Processing Service Fees: $100.00
Courier Fees*: $70.00
*If not chosen, delivery will be delayed

Rush Service is not available for delivery outside Canada.

Please Note: Fees listed above are inclusive of taxes and shipping costs. Delivery times are approximate and cannot be guaranteed. Applications may be delayed or rejected if inadequate information is provided or if there is a discrepancy between information provided and the government records.

Status of your Application

If you have not received your Birth Certificate within the expected timeframe, you may contact the Office of The Registrar General to check the status of your application.

Toll Free: 1-800-461-2156 (Ontario only)
Telephone: 416-325-8305

You can also check the status of your application online.